Accounts Payable Specialist

OPENTEXT - THE INFORMATION COMPANY

As the Information Company, our mission at OpenText is to create software solutions and deliver services that redefine the future of digital. Be part of a winning team that leads the way in Enterprise Information Management. 

The Opportunity: 
Reporting to the Manager, Accounts Payable, the AP Specialist is an integral role in ensuring AP accuracy. 
He / She collaborates with peers and key stakeholders to deliver best-in-class AP processes and practices. The AP Specialist brings good customer service, problem-solving, and business partner skills to deliver on our AP KPIs and internal metrics while providing support for continuous improvement within the AP function.

You Are Great At: 

• Timely review, analyze, and process invoices accordingly based on policies, SOPs, and work instructions to ensure prompt payment to vendors.
• Adhere to accounting and tax standards in invoice processing and accounting entries.
• 1st level support on issues and escalation related to invoice processing and VIM/SAP system.
• Technical knowledge of GL coding postings, tax applications, and local requirements (e.g. Brazil).
• Receives and reviews invoices with issues and analyzes them while initiating the correspondences to different departments of the organization wherein the solutions suggested are based on SOP and specific ways of working within the process of P2P in a very professional manner.
• Practices Root Cause Analysis (RCA) for issues encountered/ feedback received related to Invoice processing and is able to propose corrective and preventive actions to supervisor/ manager.
• Able to find ways how to reduce Invoice processing TAT or improve accuracy.
• Analyze and Identify process or system issues and able to timely escalate to supervisor/manager / IT counterparts.
• Assist the supervisor in promoting teamwork and collaboration in the team by sharing the best ways of working and efficient ways of resolving issues during huddles and team meetings.  Leads the team in aligning daily targets to team and organizational goals thru regular monitoring of team performance.
• Review and analyze documents sent to Invoice Capture Center (ICC) by filtering valid vendor invoices to be tagged and non-invoice documents such as AR notices, bank statements, SOAs, etc., and re-routes these documents to the appropriate department/unit.
• Knowledgeable in Ticketing systems, SAP, VIM, ICC, Concur, or any related systems.
• Prompt and accurate reply to the business and 3rd party stakeholders' concerns (e.g., vendors) based on set SOPs, policies, and work instructions and by practicing critical analysis and decision-making.
• Actively participates in project improvements including User acceptance testing.
• Team player performs assigned tasks with minimal supervision.

What It Takes:

• Education: Bachelor’s degree in Accountancy, Business, or finance or equivalent in a relevant discipline.
• Advanced digital literacy using various software application packages such as SAP.
• Experience: 2-3 years of experience in Accounts Payable focusing on OCR/invoice document management, issue resolution, and stakeholder engagement.
• Knowledgeable in SAP, VIM, and ICC or any related systems.
• With background and expertise in Accounts Payable Process including document management like ICC.
• Has experience in Accounts Payable end-to-end process of Invoice Processing and Issue Resolution.
   

OpenText's efforts to build an inclusive work environment go beyond simply complying with applicable laws. Our Employment Equity and Diversity Policy provides direction on maintaining a working environment that is inclusive of everyone, regardless of culture, national origin, race, color, gender, gender identification, sexual orientation, family status, age, veteran status, disability, religion, or other basis protected by applicable laws. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please contact us at 1-800-499-6544.