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Facilities Coordinator

Req id:  30696

Reading, GB



As the Information Company, our mission at OpenText is to create software solutions and deliver services that redefine the future of digital. Be part of a winning team that leads the way in Enterprise Information Management.  



As part of the Facilities team the position will be based at the company’s Reading Office.  The company culture is corporate but modern and exciting. The office is based on two floors and has capacity for 300 employees. Key Business units located at site are Customer Support Teams, Senior Management, Sales, Marketing, Professional Services, Development, Analytics and IT Support. The Facilities Coordinator role is therefore very busy and people-oriented. The candidate will need excellent people skills, work closely with the OpenText Facilities team but will need to be motivated to work individually. The core responsibilities are to support the Reading Facilities Manager in administration and operational support. Hours of working are from 8:30am – 5:00pm. 

•    Assisting the Facilities Manager with supervision of regular Facility Service provision such as cleaning, maintenance and ensuring that high standards are maintained.
•    Monitoring the UK Facilities inbox for any reactive works or services requested at site
•    Tracking and verifying of Facility Service Invoices for monthly Budget Reporting
•    Maintain updated First Aid provision, Fire & Emergency Evacuation Plans, Workplace Risk Assessments and H&S policy implementation following central OpenText guidelines
•    Conducting weekly health and safety checks around the building
•    Control Space Planning using OpenText internal software, meeting department requests and maintaining up to date information on starters and leavers via the HR system.
•    Raising purchase orders
•    Checking the meeting rooms on a daily basis, working with the cleaning team to ensure that each room is to a high standard
•    Covering Reception at lunchtimes/as and when required.
•    Supporting the Facilities Manager with Facilities programmes and initiatives 

•    Good telephone manner and communication skills 
•    Excellent organizational skills
•    Excellent reception and Administration experience.
•    Experience with Microsoft package
•    Written and verbal skills in English language is essential.
•    Candidate must have an outgoing, personality and will be well presented
•    Ability to organize, manage time and workload on a daily basis
•    Demonstrate excellent written and oral communications skills, as well as superior interpersonal skills – intercultural skills and experience are a plus along with a strong customer orientation.
•    Must be able to apply flexibility when needed 
•    Passionate and willing to learn.
•    Ability to multitask, prioritise, and deliver consistently excellent performance in an ever-changing environment.




OpenText's efforts to build an inclusive work environment go beyond simply complying with applicable laws. Our Employment Equity and Diversity Policy provides direction on maintaining a working environment that is inclusive of everyone, regardless of culture, national origin, race, color, gender, gender identification, sexual orientation, family status, age, veteran status, disability, religion, or other basis protected by applicable laws. Should you require accommodations during the selection process, please contact


Our growing team is mapping the future of Information Management, and we continue to make new discoveries that expand its boundaries. Join us and be part of a winning team, where the opportunities for your career are limitless. 

From its innovative start as a research project by University of Waterloo professors in 1991, OpenText has grown into a global company with offices in more than 35 countries. Our high- performance culture has forged our growth and is an excellent fit for people looking to push themselves to learn and do more.

It’s our time to lead, and as part of our team, it will be your time too. Our continued growth will provide you the opportunity to explore, learn and chart an exciting career path while enjoying a good work-life balance. 

If you thrive in a dynamic work environment, there is always a new horizon to explore. We are proud to offer excellent benefits, challenging work and competitive financial rewards. 

Our employee programs prioritize employees’ well-being and that of their families. We offer a comprehensive benefit plan, education assistance, a wellness/fitness reimbursement and time off to volunteer. 

Social events 
With offices around the world and flexible work arrangements, OpenText strives to make sure all our employees feel connected. Teamwork extends to our social lives too from local social events to company-wide activities, we want our employees to take time to relax and have fun.  

Corporate Citizenship  
Corporate Citizenship is more than a program for us, it is engrained in our purpose, impact, and approach to doing business. Through numerous volunteer initiatives, we support education and innovation for global change.

Explore your career and potential. Become an OpenText Navigator.

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