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Workplace Programs Administrator

Req id:  30504

Richmond Hill, ON, CA



As the Information Company, our mission at OpenText is to create software solutions and deliver services that redefine the future of digital. Be part of a winning team that leads the way in Enterprise Information Management. 



The Opportunity:


Reporting to the Sr. Director, Workplace Programs, the Workplace Programs Analyst’s primary role will be responsible for assisting with the development and implementation of new workplace programs, building/maintaining various reports and presentations, and completing various tasks to support and promote Global Facilities/Workplace Services Initiatives.


You Are Good At:

•    Collaborate in the development and implementation of workplace programs in conjunction with the Sr. Director.
      o    Monitor and support program training, progress, delivery, risks, and problem solve solutions.
•    Ensure data integrity by providing accurate and timely reporting and analysis.
      o    Effectively working with Global Security (Ccure) and Global HR (SAP) to clean up data.
•    Responsible for delivery and maintenance of various technology/software applications and processes.
      o    Support and maintain program training, troubleshooting, updating, and auditing of various Facilities software applications.
      o    Provide analysis and improvement recommendations related to systems and processes.
      o    Design and work with databases.
      o    Update/upload floor plans, provide monthly reporting, complete audits of floor plans and assist with capacity planning with our Real Estate team on MRI/Centerstone (IWMS) software.
•    Maintain P&L and capital expense budgets, set-up new vendors, initiate purchase order requisitions, manage P-Card accruals and invoice tracking for various workplace programs.
      o    Collaborate with external vendors to gather quotes.
      o    Work with internal teams (Procurement/Sourcing/Work Councils) on renewals and IT software review processes.
•    Accountable for maintaining internal OpenText platforms, verifying accuracy and monitoring Facilities sites for continuous improvement (i.e., Ollie, OTC, etc.).
•    Work collaboratively with global cross-functional teams to achieve common goals and results.
•    Provide support as required to build presentations and ad-hoc reporting for executive management.
•    Conduct research on emerging opportunities and industry trends related to enhancing the employee workplace experience.
•    Assist Sr. Director, Workplace Programs with various tasks related to Facilities/Workplace Services.


This individual will work closely with the Global Facilities and Workplace Services departments to streamline, implement and rollout global workplace programs. This position requires direct communication and interfacing with various OpenText departments as well as third party vendors. 

What It Takes:

•    Advanced MS Office Suite, particularly Excel and PowerPoint.
•    A Bachelor’s degree or College diploma in Business is preferred.
•    Excellent organizational, analytical, problem-solving and research skills. 
•    Ability to manage large volumes of data, complete analysis and provide recommendations from the data. Strong knowledge of data management, data structures, data flows and data integrity principles.
•    Exceptional attention to detail, sound judgment and integrity
•    Experience in effectively working independently for a remote team
•    Familiarity with working in a global environment and working with diverse cultures
•    Strong interpersonal skills and ability to build internal relationships




OpenText's efforts to build an inclusive work environment go beyond simply complying with applicable laws. Our Employment Equity and Diversity Policy provides direction on maintaining a working environment that is inclusive of everyone, regardless of culture, national origin, race, color, gender, gender identification, sexual orientation, family status, age, veteran status, disability, religion, or other basis protected by applicable laws. Should you require accommodations during the selection process, please contact


Subject to applicable laws and regulations, OpenText’s global vaccination policy requires all employees to be fully vaccinated against COVID-19 to enter an OpenText office. Accommodations may be available for specific roles.


Our growing team is mapping the future of Information Management, and we continue to make new discoveries that expand its boundaries. Join us and be part of a winning team, where the opportunities for your career are limitless. 

From its innovative start as a research project by University of Waterloo professors in 1991, OpenText has grown into a global company with offices in more than 35 countries. Our high- performance culture has forged our growth and is an excellent fit for people looking to push themselves to learn and do more.

It’s our time to lead, and as part of our team, it will be your time too. Our continued growth will provide you the opportunity to explore, learn and chart an exciting career path while enjoying a good work-life balance. 

If you thrive in a dynamic work environment, there is always a new horizon to explore. We are proud to offer excellent benefits, challenging work and competitive financial rewards. 

Our employee programs prioritize employees’ well-being and that of their families. We offer a comprehensive benefit plan, education assistance, a wellness/fitness reimbursement and time off to volunteer. 

Social events 
With offices around the world and flexible work arrangements, OpenText strives to make sure all our employees feel connected. Teamwork extends to our social lives too from local social events to company-wide activities, we want our employees to take time to relax and have fun.  

Corporate Citizenship  
Corporate Citizenship is more than a program for us, it is engrained in our purpose, impact, and approach to doing business. Through numerous volunteer initiatives, we support education and innovation for global change.

Explore your career and potential. Become an OpenText Navigator.

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