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Corporate Events Assistant Intern

Req id:  31822

Waterloo, ON, CA

 

OPENTEXT - THE INFORMATION COMPANY

As the Information Company, our mission at OpenText is to create software solutions and deliver services that redefine the future of digital. Be part of a winning team that leads the way in Enterprise Information Management. 

 

 

WHAT DOES OPENTEXT DO?

OpenText, The Information Company, enables organizations to gain insight through market leading information management solutions, powered by OpenText Cloud Editions. Headquartered in Waterloo, Ontario, Canada, OpenText helps companies securely capture, govern and exchange information on a global scale. OpenText solves digital business challenges for customers, ranging from small and mid-sized businesses to the largest and most complex organizations in the world. 

 

THE ROLE:

The Corporate Events Assistant Intern is responsible for providing administrative and support services to ensure effective and efficient operations in the Corporate Events Department.

 

RESPONSIBILITIES:

  • Maintain OpenText World hotline and email accounts. Answer customers, partners and staff questions for events or forward to the correct person to respond.
  • Manage online registration system (CVENT) and assist with creation of registration paths, amending registrations and creating reports.
  • Uploading of virtual event assets to online portals, including session information, images, descriptions, etc.
  • Assist with OpenText World and other subsequent event registrations as required
  • Administrative duties
    • Assisting with power point presentations, updating documents (FAQs, contact list, internal intranet etc.), and online file maintenance
    • Preparation of meeting minutes for various committee meetings
    • Other duties as assigned
  • Shipment packing, commercial invoice documents, tracking and working closely with shipping brokerage contacts to ensure timely delivery
  • Provide administrative support to Senior Events Team Managers

 

WHAT IT TAKES TO BE SUCCESSFUL:

  • Current student in an accredited program in Events Planning or Project Management.
  • Microsoft Office proficiency – Word, Excel, Power Point, Outlook
  • CVENT registration system experience an asset  
  • HTML knowledge an asset
  • Time management
  • Problem Solving
  • Proactive with the ability to work on own
  • Ability to prioritize

 

This job is a full-time 8-month internship/co-op position from January 2023 to August 2023. 

 

This job required you to work from our Waterloo office 2-3 days per week. OpenText has a Flexible Work Policy in Canada. This requires employees to be located proximate to an OpenText office so that they can come into the office 2-3 days a week.

 

 

OpenText's efforts to build an inclusive work environment go beyond simply complying with applicable laws. Our Employment Equity and Diversity Policy provides direction on maintaining a working environment that is inclusive of everyone, regardless of culture, national origin, race, color, gender, gender identification, sexual orientation, family status, age, veteran status, disability, religion, or other basis protected by applicable laws. Should you require accommodations during the selection process, please contact accommodationrequests@opentext.com.

 

Subject to applicable laws and regulations, OpenText’s global vaccination policy requires all employees to be fully vaccinated against COVID-19 to enter an OpenText office. Accommodations may be available for specific roles.


OPENTEXT - THE INFORMATION COMPANY

Our growing team is mapping the future of Information Management, and we continue to make new discoveries that expand its boundaries. Join us and be part of a winning team, where the opportunities for your career are limitless. 

From its innovative start as a research project by University of Waterloo professors in 1991, OpenText has grown into a global company with offices in more than 35 countries. Our high- performance culture has forged our growth and is an excellent fit for people looking to push themselves to learn and do more.

It’s our time to lead, and as part of our team, it will be your time too. Our continued growth will provide you the opportunity to explore, learn and chart an exciting career path while enjoying a good work-life balance. 

Perks 
If you thrive in a dynamic work environment, there is always a new horizon to explore. We are proud to offer excellent benefits, challenging work and competitive financial rewards. 

Benefits 
Our employee programs prioritize employees’ well-being and that of their families. We offer a comprehensive benefit plan, education assistance, a wellness/fitness reimbursement and time off to volunteer. 

Social events 
With offices around the world and flexible work arrangements, OpenText strives to make sure all our employees feel connected. Teamwork extends to our social lives too from local social events to company-wide activities, we want our employees to take time to relax and have fun.  

Corporate Citizenship  
Corporate Citizenship is more than a program for us, it is engrained in our purpose, impact, and approach to doing business. Through numerous volunteer initiatives, we support education and innovation for global change.

Explore your career and potential. Become an OpenText Navigator.

Apply now »