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HRSS Specialist, Payroll

Req id:  20454

Waterloo, ON, CA Virtual, CA



As the Information Company, our mission at OpenText is to create software solutions and deliver services that redefine the future of digital. Be part of a winning team that leads the way in Enterprise Information Management. 



The Payroll Specialist is responsible for the timely and accurate processing of payroll for entities within Open Text.  The Payroll Specialist will be responsible for payroll accounting tasks, including the reconciliation of activity flowing from the OpenText HCM system into the payroll system for completeness and accuracy, accurate and timely recording of payroll expense to the general ledger, month end accruals and balance sheet account reconciliations.  This position is accountable for providing a high level of customer service to all Payroll stakeholders, including but not limited to employees, Human Resources, Finance and other Payroll team members with a focus on confidentiality. 



Primary Duties & Responsibilities:

  • Ensure process payments to employees are within strict deadlines.
  • Operating within a Managed Services delivery model with ADP, liaise with Payroll provider (ADP Globalview), Human Resources, Variable Compensation and Finance throughout the pay process.
  • Ensure compliance with policies, procedures and regulatory requirements.
  • Audit the information that interfaces from the HR system for accuracy. (key role)
  • Verification and reconciliation of each payroll run, and resolve discrepancies by collecting and analyzing information
  • Ensure that all necessary government filings and remittances relative to payroll are made in a timely manner including but not limited to garnishments, tax slips and taxes.
  • Calculation of manual cheques when required.
  • Process and file all applicable tax year end filings.
  • Identify and process taxable benefits.
  • Deal with requests and correspondence promptly and efficiently.
  • Assist employees with payroll requests and questions in a timely manner.
  • Administration of Employee Share Purchase Plan (ESPP) and Stock Options as related to payroll.
  • Applicable year end reporting of ESPP and Stock Options.
  • Pension remittances and reporting.
  • Prepare journal entries to record payroll expenses in the General Ledger
  • Prepare month end accruals
  • Monthly balance sheet account reconciliations
  • Stay abreast of legislative changes and compliance issues.


Technical Proficiency

Experience in the following software packages:

  • Outsourced payroll packages (ADP Globalview, Streamline, Celergo etc.) required
  • SAP SuccessFactors HCM
  • Microsoft Office
  • Finance General Ledger Systems


Functional Knowledge:


  • Excellent time management skills
  • Strong interpersonal, organizational, and analytical skills
  • Detailed oriented
  • Minimum of 3-5 years of  experience in Canadian Payroll, with an international company with multiple legal entities. Quebec based payroll experience preferred
  • US Payroll experiences also a plus as we anticipate a high level of cross training between the Canadian and US processing teams
  • Ability to work independently with minimum supervision and as a co-operative team member
  • Organized with an ability to balance multiple projects in a fast-paced environment while working towards strict deadlines
  • Strong issue resolution skills
  • Bilingual in English and in French (written and spoken)
  • Proactive with ability to take initiative
  • Can work independently or as a co-operative team member
  • Maintains confidentiality  



OpenText's efforts to build an inclusive work environment go beyond simply complying with applicable laws. Our Employment Equity and Diversity Policy provides direction on maintaining a working environment that is inclusive of everyone, regardless of culture, national origin, race, color, gender, gender identification, sexual orientation, family status, age, veteran status, disability, religion, or other basis protected by applicable laws. Should you require accommodations during the selection process, please contact accomodationrequests@opentext.com).


Our growing team is mapping the future of Information Management, and we continue to make new discoveries that expand its boundaries. Join us and be part of a winning team, where the opportunities for your career are limitless. 

From its innovative start as a research project by University of Waterloo professors in 1991, OpenText has grown into a global company with offices in more than 35 countries. Our high- performance culture has forged our growth and is an excellent fit for people looking to push themselves to learn and do more.

It’s our time to lead, and as part of our team, it will be your time too. Our continued growth will provide you the opportunity to explore, learn and chart an exciting career path while enjoying a good work-life balance. 

If you thrive in a dynamic work environment, there is always a new horizon to explore. We are proud to offer excellent benefits, challenging work and competitive financial rewards. 

Our employee programs prioritize employees’ well-being and that of their families. We offer a comprehensive benefit plan, education assistance, a wellness/fitness reimbursement and time off to volunteer. 

Social events 
With offices around the world and flexible work arrangements, OpenText strives to make sure all our employees feel connected. Teamwork extends to our social lives too from local social events to company-wide activities, we want our employees to take time to relax and have fun.  

Corporate Citizenship  
Corporate Citizenship is more than a program for us, it is engrained in our purpose, impact, and approach to doing business. Through numerous volunteer initiatives, we support education and innovation for global change.

Join OpenText today.

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